Office cleaning for law firms, wealth managers and accounting practices.

Yes, alongside healthcare practices. Law firms, wealth managers, registered investment advisers, accounting and insurance offices across Fairfield County, CT and Westchester County, NY.

The discipline is the same one we work to in a clinical suite, pointed at paper instead of patients: a written scope, a signed no-touch list, the same named team every visit, and a signed checklist after every visit.

The rule binds your firm, not your cleaner — but it reaches the cleaner through you, and only if the FTC is your regulator. 16 CFR 314.4(f) requires a covered firm to oversee its service providers by taking reasonable steps to select and retain providers capable of maintaining appropriate safeguards, requiring those safeguards by contract, and periodically assessing providers based on the risk they present.

Check which rule is yours before you rely on this one. Accounting and tax practices, and investment advisers not required to register with the SEC, are under the FTC rule. SEC-registered advisers and broker-dealers are not: GLBA section 505 puts them with the SEC under Regulation S-P instead. A cleaning company with after-hours access is a service provider either way.

Regulation S-P, 17 CFR 248.30, not the FTC Safeguards Rule. SEC-registered advisers and broker-dealers sit outside FTC jurisdiction under GLBA section 505, and plenty of vendor checklists get this wrong.

As amended in 2024, Reg S-P requires written policies and procedures reasonably designed to require oversight of service providers, including to ensure they take appropriate measures to protect against unauthorized access to or use of customer information — and that a service provider notify you no later than 72 hours after becoming aware of a breach. The Commission required policies and procedures rather than mandatory written contracts, which gives you latitude in how you document it.

The rule defines a service provider as any entity that receives, maintains, processes, or is otherwise permitted access to customer information through its provision of services to you. A crew alone in your office at night is permitted access to whatever is sitting out. We arrive with the file that makes that oversight cheap: background checks, a written no-touch list, a key custody receipt and a signed checklist after every visit.

A written no-touch list, signed by both sides before the first visit. Nothing on a desk is read, moved, straightened or photographed — a file left open at 7pm is in the same place, at the same angle, at 7am. We do not tidy.

Printer and copier trays are not emptied or reloaded, because what sits in an output tray overnight is often the most sensitive paper in the building. Drawers and cabinets stay shut, and screens are never touched.

Connecticut’s Rule of Professional Conduct 1.6(e) requires a lawyer to make reasonable efforts to prevent unauthorized access to client information, not only disclosure. The crew in the room at nine at night is exactly what that phrase covers.

No. Shredding consoles and locked confidential-waste bins stay sealed and stay where they are. We take regular trash and recycling only.

Document destruction is a different vendor under a different contract, usually with a certificate of destruction attached. A cleaning company that offers to empty your shred console as a favour is a cleaning company that has not thought about what it is carrying out of the building.

Yes, and for a professional office that is the normal arrangement. The access questions are written into the scope rather than left to the first night: who holds keys and alarm codes, who is told when a crew is in the building, which doors are alarmed separately, and what happens when someone is still working at ten.

The same named team every visit, and you get the name of anyone new on your account before their first night.

Five documents, and a vendor who cannot produce them on request is telling you how the rest of the account will run. A certificate of insurance naming your firm as an additional insured — a policy number alone does not name you. A written scope that says what is cleaned and what is never touched. Named people, with background checks on file. A key and alarm-code custody receipt. And a record of the work: a signed checklist after every visit.

Ask for them before you compare the monthly figures. Three bids on the same office will differ by more than price, and most of the difference is in that list.

Yes, before they are put on an account, and you get the name of anyone new before their first night rather than after. In a building where the crew is alone with client files, who is in the room is the control, and a rotating crew is a different risk from a stable one.

The same named team every visit is the point of the arrangement, not an upgrade.

In New York, yes, and the rule is explicit about it. Rule 1.6(c) of the New York Rules of Professional Conduct (22 NYCRR 1200.1.6) requires a lawyer to make reasonable efforts to prevent inadvertent or unauthorized disclosure or use of, and unauthorized access to, information protected by Rules 1.6, 1.9(c) and 1.18(b) — and those cross-references are what reach former clients and prospective clients.

That matters for a cleaning vendor specifically, because closed matters and intake files are usually the paper sitting in boxes, on credenzas and in the storage room rather than the paper someone is actively guarding. Connecticut reaches the same place by a different number: Rule 1.6(e) there requires reasonable efforts to prevent unauthorized access, not only disclosure.

It is written into the scope rather than decided at nine at night. You tell us which offices are skipped when occupied, whether the crew announces itself or works around, and who to call if a door that should be open is locked.

A partner finishing a filing does not want a conversation about vacuuming, and the crew should not be guessing. Deciding it once, in daylight, is cheaper than discovering the answer on a bad night.

Named individuals, recorded on a custody receipt you keep, not a pool of keys in a van. If someone leaves the account the receipt is updated and you are told.

If you would rather issue a fob that you can revoke yourself, or have the crew admitted by building security, we work to that instead. It belongs in the scope either way.

Yes, before the first visit rather than after you sign. We are insured and bonded, and the certificate names your firm as an additional insured so the document actually does something for you in a claim.

We also keep the whole vendor file assembled in advance — insurance, background checks, the written scope, the key custody receipt — because the firm being asked to show how it oversees its service providers is you, not us.

Yes, from the first night. Every signed checklist and supervisor inspection report, your invoices, and the compliance binder — certificate of insurance, safety data sheets, the signed scope — are in your Keeper portal. You can report a missed item from your phone and see its status until it is fixed; we return within 24 hours at no charge. Photographs appear only where your scope allows them: common areas, floors, a repair. Never inside clinical or private rooms.

EPA List N hospital-grade disinfectant, held wet for the contact time on its label. Color-coded microfiber cloths and flat-mop pads, one set per zone and a fresh pad per room, so nothing that touched a restroom touches a clinical or office surface. HEPA-filtration vacuums, so what the machine exhausts stays in the machine. Electrostatic sprayers that wrap disinfectant around touch points and restroom fixtures, including the sides and undersides a wipe reaches on one face only. The product list and safety data sheets are in the binder we keep in your office.

It depends on four things, and nobody can answer it from the outside: headcount and how many of them are in the building on a given day, whether you have client-facing space, restroom count and traffic, and floor type. A six-person RIA with one restroom and carpet is a different schedule from a thirty-lawyer floor with a reception, a conference suite and a pantry.

Most professional offices land somewhere between two nights a week and five. We will tell you on the call what the numbers you give us usually imply, and the walk-through settles it.

No figure is published here, because a price without a room count is a guess. Call and we will give you a quote in about six questions — headcount, square footage, frequency, restrooms, floor type and how the building is accessed after hours.

What we can tell you before any of that is the shape of the deal. No setup fee and no mobilisation charge, and the first-visit deep clean is included rather than billed as an extra. You can leave any month on 30 days’ notice, no reason required and no early-termination fee. Connecticut charges 6.35% sales tax on janitorial services and New York taxes interior cleaning at the rate for your municipality; either way it is a line item, not something folded into the rate.